Privacy and terms, in plain language.

1. Who is responsible

APPVLR is operated by [operator name to be published]. ABN: not yet registered. In this policy, “APPVLR”, “we”, and “us” refer to that operator.

Privacy contact: [privacy contact to be published]. Governing location: Victoria, Australia.

2. The short version

• Your uploaded drawings, files, crops, comments, and review decisions remain yours.
• We do not sell personal information or content.
• We do not use personal information or content for advertising or profiling.
• We do not use your content to train or evaluate AI models.
• We process only what is needed to provide the feature you choose, keep the service secure, and meet the law.

3. Information we handle

Account and profile data

Your name, email address, password verifier, sign-in provider identifier, role, plan, profile settings, avatar, and session records. We use this to create and protect your account and provide account features.

Normal review files

The normal review flow automatically processes drawings and related crops to compare them and produce findings. These files are not added to a server-side review library.

Team job attachments

If you choose a team job, its purchase orders, drawings, and related attachments are stored for that team so members can work on the job.

Local browser state

Review progress, marks, comments, preferences, and recent local work can remain in your browser until you clear that site data or use an available clear control.

Approval receipts

A receipt stores the approving account ID, a drawing fingerprint, the applicable receipt and consent versions, and a timestamp. The drawing fingerprint is not a copy of the drawing.

Feedback you submit

Explicit feedback and any attachment you choose to include may be accessible to the operator so we can investigate and respond. Do not attach anything that is not needed to explain the issue.

Anonymous service counts

We can keep anonymous aggregate daily counts, such as total reviews or exports. These counts are not tied to a user, email, IP address, device identifier, or drawing. We do not collect content-level or device-level telemetry for analytics.

Payments and sign-in

Google receives sign-in information only when you use Google sign-in. Stripe receives billing and payment information only when you use a paid feature. APPVLR does not receive your full card number.

4. How review processing works

Normal review files are sent for automatic comparison and may be processed by operator-controlled OCR and AI services. The purpose is to return the review you asked for. We do not routinely view normal review files.

This is not a promise of cryptographic blindness. The operator controls the service infrastructure and may need technical access to investigate a security incident, restore the service, comply with law, or provide support you request. Any access must be limited to the task and handled confidentially.

5. What we use information for

We use information only to:

• provide drawing comparison, review, approval, team, feedback, save, and account features;
• authenticate users, prevent abuse, investigate errors, and secure the service;
• process payments you request and keep required financial records;
• communicate service, account, security, and material legal updates; and
• comply with legal duties and respond to valid legal requests.

We do not use drawings, crops, comments, approval decisions, team files, or feedback attachments to train or evaluate current or future AI models.

6. Storage and deletion

Normal review flow

Normal review files are automatically processed for the requested review and are not kept as a server-side review library. Generated work kept only in your browser remains there until you clear the browser's APPVLR site data.

Team jobs

Optional team job attachments remain team-scoped while the job is active. After release or rejection, those files become eligible for deletion after 90 days and are removed by the next retention sweep. If the team deletes the job or attachment through an available delete action, that stored copy is removed immediately.

Accounts, receipts, feedback, and financial records

Account and profile data remains while the account is active. Approval receipts are kept as minimal audit records. Feedback is kept while it is needed to investigate, respond, secure the service, or establish what happened. Payment and transaction records may be kept for tax, accounting, fraud prevention, and other legal duties. You can request account deletion using the privacy contact below. We may retain the minimum record required by law or needed to resolve a dispute.

7. Who information can be shared with

Information can be disclosed only to:

• people in a team workspace when you choose to place content in that workspace;
• operator-controlled hosting, OCR, and AI systems used to provide the requested review;
• Google when you choose Google sign-in;
• Stripe when you choose a paid feature;
• professional advisers under confidentiality where reasonably needed; and
• courts, regulators, or law enforcement where disclosure is legally required.

Google and Stripe may process information outside Australia through their global infrastructure. Their own privacy terms apply to their services. We take reasonable steps required by applicable privacy law before allowing an overseas recipient to handle personal information.

8. Saving to your own cloud folder

APPVLR uses the browser's native save and share features. On a supported device, you can choose a folder exposed by your device, including a synced Google Drive or OneDrive folder. On mobile, you can share the PDF to an installed cloud app. The file moves from your browser to the destination you choose, and APPVLR does not receive a second cloud copy through that save action.

Your cloud provider's terms and privacy policy apply after you save or share the file there. APPVLR does not control that provider or its retention settings.

9. Security and data incidents

We use access controls, account authentication, team boundaries, private service connections, and data minimisation to reduce risk. No online service can promise perfect security. If we suspect an eligible data breach, we will assess it and notify affected people and regulators where applicable law requires.

10. Your choices and rights

You may ask for access to or correction of personal information we hold about you. You may also ask us to delete your account data, explain a privacy decision, or investigate a complaint. Contact [privacy contact to be published]. We may need to verify your identity before acting on a request.

We will respond within a reasonable time. If we cannot fulfil a request, we will explain why, subject to the law. You may also complain to the Office of the Australian Information Commissioner if you are not satisfied with our response.

11. Changes to this policy

We may update this policy when the service or law changes. We will publish the new version and effective date. If a change materially affects how we use information, we will provide reasonable notice and ask for a new acknowledgement where appropriate.

1. Agreement and operator

These terms are an agreement between you and [operator name to be published], ABN: not yet registered, the operator of APPVLR.

When you create an account, you must actively agree to these Terms of Use and acknowledge the Privacy Policy. APPVLR records the versions accepted and the time of acceptance. If you do not agree, decline the signup prompt. No account will be created through that signup attempt.

You must be legally able to enter this agreement. If you use APPVLR for an employer or another organisation, you confirm that you are authorised to accept these terms for it.

2. What APPVLR provides

APPVLR helps compare drawings, organise review evidence, record decisions, work with a team, and export a reviewed PDF. Automated findings are an aid to your review.

APPVLR does not provide engineering, legal, safety, quality-assurance, or certification services. It does not certify that a drawing is complete, compliant, safe, manufacturable, or fit for a particular purpose. You remain responsible for the source documents, manual inspection, professional advice where needed, and every final approval or rejection.

3. Manual approval and the receipt

When you manually approve, you confirm that you reviewed the drawing and accept every item marked reviewed as part of that approval. APPVLR findings may be wrong or incomplete and do not replace your own review.

The approval receipt creates a minimal audit record using your account ID, the drawing fingerprint, the applicable receipt and consent versions, and the timestamp. It records that you took the approval action. It is not an APPVLR certification of the drawing.

4. Your content and permission to process it

You keep all ownership rights you have in the content you upload, create, mark, or export. These terms do not transfer ownership to APPVLR.

You give APPVLR a limited, non-exclusive permission to receive, copy, process, and return content only as needed to provide the feature you request, operate team sharing you choose, secure the service, resolve support you request, and comply with law. This permission ends when the content is deleted, except for minimal records that must be retained by law or to resolve a dispute.

You do not give APPVLR permission to sell your content, use it for advertising, or use it to train or evaluate AI models.

5. Content you are allowed to use

You must:

• have the right and authority to upload and process the content;
• follow confidentiality, export control, privacy, intellectual property, and other applicable laws;
• avoid uploading personal, health, payment, secret, or security-sensitive information unless it is necessary and you are authorised to do so; and
• check exported files before relying on or distributing them.

6. Acceptable use

You must not use APPVLR to:

• break the law or another person's rights;
• upload malicious code or attempt to bypass access controls;
• probe, disrupt, overload, scrape, or reverse engineer the service except where law expressly allows;
• access another person's account, team, or content without permission; or
• misrepresent an APPVLR finding or receipt as professional certification.

7. Accounts and security

Keep your credentials secure, use accurate account information, and tell us promptly if you suspect unauthorised use. You are responsible for actions taken through your account to the extent they were authorised by you or resulted from your failure to take reasonable account-security steps.

Team administrators control their workspace membership and permissions. Check the team and destination before sharing a job or exported file.

8. Saving and third-party services

You can use native browser save or share features to send an export to a device folder, a synced Google Drive or OneDrive folder, or another installed app. You choose the destination. The third-party provider's terms apply after the file reaches it.

Google sign-in and Stripe payments are optional third-party services used only when you choose the related feature. APPVLR is not responsible for a third-party service outside APPVLR's reasonable control, but this does not reduce any right you have against APPVLR under a law that cannot be excluded.

9. Plans, charges, and refunds

Prices, billing periods, included use, and any recurring charge must be shown before purchase. You authorise the displayed charge when you complete payment. You may cancel a recurring plan before its next renewal through the available account control or by contacting us.

Refunds and remedies are provided where required by the Australian Consumer Law and other applicable law. Any additional refund policy shown at purchase also applies.

10. Suspension, closure, and deletion

You may stop using APPVLR at any time and may request account closure. We may suspend access when reasonably necessary to protect the service or users, investigate suspected misuse, comply with law, or address a serious breach of these terms. Where practical, we will explain the reason and provide a chance to correct the issue.

We may end the service or an account with reasonable notice unless urgent action is needed for security, law, non-payment, or serious misuse. Closure does not remove payment duties already incurred or records that must be retained by law. Content deletion follows the Privacy Policy.

11. Service limits and Australian Consumer Law

We work to keep APPVLR available and accurate, but automated findings can be wrong or incomplete and interruptions can occur. Do not use APPVLR as the only control for a safety-critical, legal, compliance, or production decision.

Nothing in these terms excludes, restricts, or modifies a guarantee, right, or remedy under the Australian Consumer Law or another law that cannot legally be excluded.

Where the law allows a remedy for services not ordinarily acquired for personal, domestic, or household use to be limited, our liability may be limited, at our option, to supplying the services again or paying the reasonable cost of having them supplied again. Otherwise, each party remains responsible for reasonably foreseeable loss caused by its breach and is not responsible for loss caused by the other party's breach, inaccurate source material, ignored warnings, or use outside the service's stated purpose.

12. Changes to these terms

We may update these terms when the service or law changes. The updated terms will show a new version and effective date. We will give reasonable notice of a material change and require renewed acceptance when the change materially affects your rights or obligations. Changes do not rewrite a completed approval receipt.

13. Law, disputes, and contact

These terms are governed by the laws of Victoria, Australia. Courts with jurisdiction there may hear disputes, subject to any right you have to bring a claim elsewhere under a law that cannot be excluded.

Please contact [privacy contact to be published] first so we can try to resolve a concern promptly. This does not stop either party from seeking urgent relief or using a regulator, tribunal, court, or other process available by law.